INC Executive Committee Meeting Minutes June 08 2015

Daniels Fund Building- 630pm

Present: Board – Ray Ehrenstein, JJ Niemann, Bibi Alexander, Don Tressler, Darcy Wilson, Dave Stauffer,   Committee Chairs: Joanne Kuemmerlin, Maggie Price, Katie Fisher, Joel Noble

Minutes

Minutes for the May 11 EC meeting were approved with the following exceptions:

• Action Item: Margie and Larry will work together to define quorum and requirements for voting by email.
• Create an INC academy (Dave Stauffer’s suggestion): INC Academy creation was ZAP specific. The idea of having a general INC Academy was deemed a good idea and Board will discuss at a later date.

Treasurer’s Report– Bibi Alexander, Treasurer

Filed the 990 Tax Form with the IRS which maintains the 501c3 status for INC with IRS and renewed nonprofit status with the State of Colorado

Key Expenses: Paid $50 for 1st month rent on office in SWIC

Ray Ehrenstein moved to accept Treasurer’s Report as presented; Darcy Wilson seconded. Passed without exception.

Email Address for Executive Committee

Action Item: Check out the “execcomm@denverinc.org” to make sure all EC are getting the e-mail and please check your SPAM and “permit” this address to your inbound mail.

Charitable Works Committee– Joanne Kuemmerlin & Jane Lorimer

Joanne presented the mission statement, purpose and direction for this new committee. It is posted online under Committees tab.

The committee met in January to decide on a new charity strategy

The committee is founded on two big ideas

1. Make it reflective of the RNO Diversity in Community

Goal: Have a charitable program that meets different needs

1. Non-duplication of existing efforts

Goal: Do not duplicate what local groups are already doing

Goal:  Help local groups get the money they need to do their work and find ways to support those who are already doing valuable work

• Initial focus will be collecting material items for various groups such as food banks, homeless shelters and so on. INC CWorks intent is to not become a fund raiser
• Phase 2 will be to set up a clearing house to list groups needing help and these will be rotated to keep interest fresh.  These will be vetted to ensure needs, ethics, etc.
• Reevaluate the model after a year

Storage Items for INC’s Office at SWIC

• SWIC is a good venue for committees to meet.
• SWIC Office is approx 10’ x 20’  with a wrap around desk; Doesn’t have a phone line; Wifi is available through the Westwood Library (shared building with SWIC) and requires user to have a library card to access it.
• We could run an Ethernet line, if we paid for it.
• Access Hours: 8:30 am– 6pm (Library Close)
• They have a keypad for late night and early entrance. A key will need to be made so we can get into the office
• Dave Felice has donated a printer, computer, and notebook for use in the office.

Action Item: (Margie Valdez) Investigate if our current insurance covers our items.

COMMITTEE REPORTS

PARC Committee – Katie Fisher

Zoo Gasification/Incinerator Issue: To clarify to EC – this project has already been voted on by City and will be built. This is not something that PARC wants to bring to the full delegation.

INC has never taken a position on this issue

Request from Board: If INC schedules a delegate presentation, please present both sides

• Lauri Dannemiller was terminated by City and PARC’s will advise plans after the new representative is determined
• Meeting June 17 features Sonya Johns – Tracking our trees. Conifers are more susceptible to death from the purple pipes and increase in sodium in water supply. Denver Water also agreed to come to that meeting.

Public Safety – Merce Lea

INC co-Sponsored Safety Expo:  Saturday, Sept 12, 2015. Expo site to be nailed down at East High or Mile High Stadium

Discussing parade, 9 News to sponsor and others participating: Police Museum, Firefighters museum, and Collector Car group

Goal: Ensure that INC is still involved and that RNOs play a role

Action Item:  Dave Stauffer – Send our INC logo jpg to the group who is organizing the event this year to support evidence of our participation

Action Item:  Merce – Contact Beth Trudgeon to let her know Expo details

Communications – Dave Stauffer

Still working on website updates – Example: Committee Pages  to be reorganized and made easier to work with.

Jane Lorimer sent out the postcards to advise where meetings are held to those who don’t get email. This will be continued until postcard stock is out (about 3 more times). Treasurer felt the cost was “too much” but was reminded the Board approved this expense as a transition means for those who are no longer getting mailed newsletters. It is a shortterm measure only.

Transportation – Joel Noble

Next meeting July 9 and agenda is online

Other

Motion made by Don Tressler to order 500 more INC business cards – Don moved; JJ seconded.  Passed by Board without exception

Membership – JJ Niemann

INC membership is off by about 30% so Jane L. offered to help JJ with regaining our non-renewed members from 2014.  JJ will follow up with Jane L and Jane Potts.

Zoning & Planning (ZAP) – Margie Valdez

• Saturday, June 27th is the next meeting. Stacy Lutz – Presents on entertainment districts. Lodo is not in favor of this. There are other cities in Colorado that have entertainment districts
• There is a new relationship between excise and license & zoning and planning.

Discussion Item: E-mail voting policy

Margie & Larry worked on it and this would require a bylaws change.

Motion presented by Don Tressler for a vote to bring the by-law change to the delegation. Joel asked if we needed to add in language to describe more details about the policy associated with the voting procedures.

Motion changed to add the sentence regarding the deciding of pass/fail of the motion. And to add the word Board.

Motion with friendly amendments was seconded by JJ and passed by Board.

Discussion Item: 2015 Goals & Objectives

Larry sent “Strategic Plan” to the EC board and requested all to please review this document for corrections, additions, etc.  It was created from the budget submissions and is something needed to drive grants, sponsorships and, more importantly, INC direction. Be prepared to discuss at next EC meeting.

Discussion Item: INC Academy – Dave

Building a brand under the INC Academy for all ‘teaching’ efforts by INC. Construct content around the idea of sharing knowledge that we have, and RNOs would like to know. Ask for more input from committees about what the content of the academy would be.

Add a mechanism online to protect confidentiality of our ‘teachings’ and eventually this could become a “membership benefit” with access code.

Discussion Item: Delegate Meeting Location & Topics

July Delegate Meeting – Brookdale University Park formerly called Heritage Club, 2020 S. Monroe St

July – Chief Tade is attending.

Daniels Fund Building is booked for EC for next three months. Ray will stay on top of this going forward.

August – needs a location.  Larry wants to discuss Zoo gasification project and DHHA as a location would be appropriate as they permit meetings if topics are health related.

City requested INC hold a police interaction training. Michael Sapp would like to have it in the NE Denver area and hold it outside. We received a letter from Chief Quinones, wondering if we are duplicating efforts with the meetings that are already happening. Contacted Chief White with information.

September – Sept 12  Public Safety Expo and we can also hold delegate meeting. Merce will update.

Minutes submitted by JJ Neimann