Select the date (second Saturday of the month) you wish to host and advise INC Vice President as soon as possible. Dates are often reserved 6-12 months in advance. Rule of thumb cost is about $75 depending on how much food and whether or not you buy or make coffee and what is served.  [Email:  vicepresident@denverinc.org ]

Host Responsibilities:

• Building Reservation/Use
• Clear the use of the facility with proper authorities
• The facility should have HC parking and access if at all possible
• Advise INC of the building location and any special notes about getting there, parking and HC access.
• Advise INC as soon as possible.  You may need to preview the facility first.
• Ensure access to the building for INC by 7:45am at the latest. Some members arrive by 8:00am
• Clean up (INC members usually will help as well)
• Provide food and beverages for about 50 attendees
• Coffee (Regular and Decaf)
• Hot water is nice to have and if included, you provide tea bags
• Juice (100% preferred)- Half gallon is usually enough; fruit is a nice option (grapes, berries, etc)
• Water – if water fountains are not available, bottled water is a nice to have item
• Cream or creamer, sugar, sugar substitute, stirs
• Breakfast oriented food – remember some cannot eat sugary items so it is nice to provide alternative items (mini bagels, sugar-free cookies, cheese, etc.).•
• If you bring bagels with cream cheese, remember knives for spreading and cutting
• Napkins and/or small paper plates

Note: if any food items remain and your group cannot use them, INC will distribute these for the homeless .

Room setup

• Table for sign up
• Table for literature (newsletters, brochures HOA’s bring, etc.)
• Table or area for food, beverage service
• Chairs for at least 50 people
• Screen and cables for computer presentations (INC can furnish LCD projector if needed)

Presentation Announcements

• Welcome from a host HOA representative & please include housekeeping notes such as where restrooms are located, recycling if available, etc.
• You have the option to invite your respective City Councilperson who may also make a short welcome statement

INC Responsibilities

• Speakers (other than initial remarks by City Councilperson and/or INC Hosting group)
• If you have an idea for a speaker, INC is open to hearing about that
• Microphone system
• Advising members of the meeting date/time and location of the facility
• INC directional signage
• Meeting agenda and management of the meeting