Approved by INC Board Vote Oct. 3, 2022

 

September 12, 2022

Inc, Denver – Executive Board Meeting

Meeting called to order by President Drew Dutcher at 6:30 PM

 

Board Members in attendance:

• Drew Dutcher
• Keith Meyer
• Greg Sorensen
• Adam Meltzer
• Christine O’Connor
• LaMone Noles
• Judith Baxter
• Joanna Rosa-Saenz

 

Committee Chairs in attendance:

•   Jane Potts
•   Keith Meyer
•   Maggie Price
•   Joel Noble
•   Christine O’Connor
•   Ean Tafoya

 

•   Approval of Meeting Minutes:

o   Aug. 8, 2022 minutes – GS moved to approve, DD seconded. Approved

o   Sept. 1, 2022 Meeting Notes – Correction to add COC as secretary nominee and starting ending times need to be added. Bring Back Oct. 3.

o   Also need work on June, July and August minutes before approval.

Action item – COC and GS to work on editing.

 

•   Question: JRS asked if INC Exec. Cttee follows Roberts’ Rules;

Action Item – GS will clarify with Lou Raders as to why not included in Amended & Restated Bylaws.

 

•   Suggestion: KM suggests template for Executive Cttee Agendas on Google Docs re general format each mtng., and people can add items to.

 

•   Treasurer Report – GS suggests Treasurer’s Report be attached to the Minutes of Delegate meetings. COC to work out with MP and GS.

 

•   Date for INC Board Meetings:

 

o   First Monday of month for Oct. and Nov. KM or COC to set up Zoom and hit “record” for October 3rd mtg. KM/COC

o   Aim for hybrid trial run at Daniel’s Fund.

Action Item – DD check Daniels’ Fund availability; KM backup ideas.

o   Needs:

• Projector (INC has one in storage and JB has one)
• Blue Tooth Speaker (JRS has one)
• Laptop –JB or GS to bring
• Screen (JB might have one to donate).
• AM offered that blue tooth speakers work for smaller meetings but not for larger meeting. Need another solution for hybrid delegate meetings.

 

•   New Member Orientation: AM shared document re content for orientation. (Coffee, one-on-one, separate meeting)  Mission, expectations, bylaws, fundraising, events during year. Consensus on this suggestion. COC suggested doing this before people run for Board so they know what they are getting into.  KM suggested putting this content in a document for the website. JB offered that this sounds like a basic Board Handbook. Decision made to include intro/training at Oct. 3rd EC meeting.

 

•   Update on DEI: LaMone reported that at Sept. 10th Delegate Meeting, six people expressed interest; LaMone had spoken to 5 of them. Joanna Rosa-Saenz, Eleni Sarris, Myles Tangalin, Judy Baxter, Jenipher Jones, Lou Raders as advisor. Goal for first three months review Juston’s work, and make recommendation to Board re policies and implementation. KM pointed out it doesn’t have to all be on LaMone’s shoulders and we can all incorporate in INC work, i.e. land acknowledgment, outreach….

Action Item –  See Outreach/Membership

 

•   October 8th Delegate meeting — Ballot issues forum. Michael Henry, Jane Potts, Greg Sorensen and Drew Dutcher working on this. Will take entire meeting (after half-hour for business meeting).

 

•   November 2022 delegate meeting:  Suggestions by JRS to focus on transparency and accountability of our council reps, suggest CdeBaca as speaker. Others suggested Kashmann who has worked on survey/report on RNO needs and has yet come to INC. LN asked if INC was designated by the City as an umbrella organization for RNO’s or operated independently.  LN also asked if we know whether member RNO’s actively participate in INC or just pay dues.  Discussion followed.

 

•   Outreach/Membership:

Action Item –   KM to draft letter to RNOs who are not members of INC asking if we can have a few minutes on their next RNO mtng. Agenda to tell them about INC.  AM suggests we all commit to speaking at 2 or 3 RNOs over next couple of months.

 

•   Standing Rules:  GS noted these need to be approved. Will be first on agenda at Oct. 3rd EC Meeting. Provides information Board members and exec. Cttee all need and that RNOs need.  These rules supplement the Bylaws. Exec. Cttee members to review and send suggestions/questions/edits to GS.

 

•   October 3rd Board Meeting Agenda

o   30 minutes — discuss and approve Standing Rules

o   30 minutes orientation

o   30 minutes work on November Delegate Meeting Agenda

 

Summarizing Action Items:

Editing missing minutes —  COC and GS

Outreach letter draft – KM

Venue for Oct. 3rd Exec. Cttee Meeting – DD/KM

Clarify question re Roberts’ Rules – GS

 

Motion to Adjourn LN, seconded GS

Meeting adjourned at 8:25 PM

 

Minutes by Christine O’Connor, Secretary