Inter-Neighborhood Cooperation

Executive Committee Meeting

Daniels Building 101 Monroe St.

October 10th, 2016

Attending:

Board: John Riecke, Drew Dutcher, Steve Nissen, Tom Mobley

Exec. Committee: Johan Barrios, Jane Lorimer, Maggie Price, Margie Valdez

2017 Dinner Chair: Jane Potts

NOTE: a quorum was not present. The meeting was conducted unofficially and for informational purposes. No votes were held.

Welcome Tom Mobley, current president of Harkness Heights, INC’s new Board member approved at Delegate meeting Oct 8

JJ’s baby news – at the end of the meeting it was made known that Elias Niemann was born at 5:55pm

EC Meeting Minutes

EC minutes for the September 12, 2016 meeting were not approved as a quorum was not present. It was noted that additional corrections should be made before being presented again in November.

Financials

• Treasurer Report: The treasurer was absent. However, the report was provided to all EC members on 10/2/16.
• Budget report – Q3 review: Jo Barrios requested an extension to November.
• Clarification was requested and received regarding the budgeted Candidate Forum line item. A budget of $500 for 2016 was confirmed and the nature of the item and expenditures was clarified as “not a sponsorship.” Approval was to increase the 2016 Election Forum budget item from $250 to $500. There is currently no financial obligation to the League of Women Voters.
• Clarification was requested regarding expenditures on sound equipment and expenses for INC’s Citizens Academy. Repairs were made to the old sound system and JJ had also purchased a second sound system (he was reimbursed). Margie Valdez requested being able to “keep” the old system for ZAP use to make it easier for those meetings.

Review of Actions from Last Meeting

• $500 payment to Denver League of Women Voters: This was not yet made. See discussion covered above under Financials discussion.
• Board approved bylaw changes did not make Oct 8 delegate meeting agenda. Group confirmed a plan to publish intended changes to delegates no later than November 1, 2016 for vote at November 12 Delegate meeting.
• INC’s City survey was presented at last the October delegate meeting. Additional work will be done based upon feedback. Confirmed decision to not share INC survey data with Steve Griffin, an INC Associate Member so that INC retains the rights and opportunity to continue this type of survey in the future.

2017 Dinner Plan

• Jane Potts chairing Annual Awards Dinner committee again this year. Group expressed thank you to her for taking this on.
• Jane presented a preliminary budget and plan for proceeding with dinner preparations that included a need to approve the tentative budget so the venue could be booked. A consensus was reached on proceeding with the plan. Jane P was asked to remove the complimentary drink budget item and reminded that INC is tax exempt so the proposed amount for taxes could also be removed, thus saving about $2500.
• A consensus was reached by attending members to ask Jane to proceed, she assented.
• Jane Lorimer offered to provide the name list (which she advised may be a lot of new names which may impact Black Tie e-vite pricing) and to help with sponsorship recruiting. Jane P will send a sponsorship form letter to Jane L.

Remaining 2016 Meetings

• November 12 delegate meeting: Meeting in November at Denver Health (Rita Bass Trauma Center). Jane will confirm that location and contact SWIC as a backup location.
  • Meeting topic/focus will be homelessness. An update on the plan created and presented last year will be the main topic. Margie Valdez and John Riecke will contact the City and County of Denver regarding participation.
• Reconfirm November EC meeting location: Booked for November 14, 2016 at Daniels Fund to start at 6:30pm
• Board meeting December
  • Members in attendance reached consensus on needing and having a December Executive Committee board meeting. John Riecke confirmed that Daniels Fund is available but needs to be reserved. Jane will make that request. Our back-up is to ask SWIC for space.

New Business

• Hiring a contract person to do the membership renewals, venue bookings, follow up on committee participation and other administrative chores. Desire still exists to hire out certain administrative needs at a cap of $4000 to $5000 per year. Debate is ongoing, will need to be reviewed at a future meeting. Rationale is that no one is stepping up to chair membership and the primary reason for a contract person is administrative required.
• Filling open chair positions: the need for new volunteers and membership growth, and particularly attendance at Delegate meetings, was noted
• Quality and professionalism of the organization: A new item was brought to the executive committee, noting the need to increase the professionalism in terms of accuracy of the business of INC in terms of documents such as minutes. As a 501c3, in particular, certain items are of vital importance to retaining our tax exempt status and gaining sponsorship and grant funding. Minutes need to be expanded so that actions are easily understood versus phrases that may not be understood. Clarity and accuracy are key.
• Also discussed deadlines for newsletters, creating formal agendas for meetings and those agendas can then drive the minutes. Our public interactions were noted as needing improvement as well.

• Adjournment (unofficial since no quorum was present) 8:15pm